Are you an organised and proactive professional who thrives on creating order and keeping things running smoothly? As Administrative & Operations Officer Liberia at Kvinna till Kvinna’s Liberia office, you will be an integral part of our team, ensuring effective operations that contribute directly to advancing women’s rights and peacebuilding. This is a hands-on role for someone who enjoys variety, takes initiative, and values collaboration in a purpose-driven international organisation.

Deadline for applying: 1 November, 2025

The Kvinna till Kvinna Foundation has defended women’s rights since 1993. For every woman’s right to be safe and to be heard. Today we are one of the world’s leading women’s rights organisations, working directly in areas affected by war and conflict to strengthen women’s influence and power. We work closely together with over 150 local partner organisations across 20 countries to end violence against women, reach lasting peace and close the gender gap once and for all. The future is equal. And together, we are change.

About the job

As Administrative & Operations Officer Liberia you will play a central role in ensuring the smooth and efficient operation of Kvinna till Kvinna’s Liberia office. You will make sure that systems, processes, and logistics run seamlessly, contributing to advancing women’s rights and peacebuilding.

The position combines responsibilities in administration, logistics, procurement, and HR support, and contributes to maintaining a well-functioning, compliant, and secure office environment.

Your work will be varied, from managing day-to-day operations and coordinating with service providers to ensuring compliance with national regulations and supporting staff administration. You will report to the Country Director and act as Officer in Charge in their absence.

Main areas of responsibility

• Oversee day-to-day administrative and logistical operations of the Liberia office.
• Manage contracts, relationships, and correspondence with service providers, landlords, and authorities.
• Maintain office facilities, supplies, and utilities; ensure timely maintenance and repairs.
• Supervise the driver and coordinate vehicle management and fleet reporting.
• Arrange travel, accommodation, and logistics for staff, visitors, and events.
• Ensure proper filing and document management on SharePoint.
• Lead procurement in line with Kvinna till Kvinna’s Financial and Procurement Guidelines.
• Maintain supplier records and transparent purchasing processes.
• Support financial forecasting and budget monitoring with the finance team.
• Manage office assets and inventories.
• Support recruitment and onboarding of new staff.
• Maintain personnel files and trackers (leave, training, timesheets) and coordinate with HR at Head Office
• Liaise with government institutions to secure registrations and permits.
• Prepare and submit reports to relevant ministries and authorities.
• Serve as the office focal point for safety and security.
  
  

About you

You are an experienced administrator who enjoys creating order, supporting others, and ensuring systems work efficiently. You are detail-oriented, proactive, and value teamwork. You combine excellent organisational and interpersonal skills with sound judgment and a strong commitment to gender equality and human rights.

Required qualifications

• Bachelor’s degree in business administration, management, or another relevant field.
• At least 4–5 years of experience in administration, procurement, and operational management in a similar role.
• Demonstrated knowledge of HR administration and procurement procedures.
• Proven ability to coordinate with authorities, service providers, and internal stakeholders.
• Strong computer literacy and familiarity with Microsoft 365 (SharePoint, Teams, Excel).
• Excellent English skills; knowledge of local languages is an asset.

Desirable

• Experience working with NGOs or international organisations.
• Familiarity with donor compliance requirements.
• Experience working with safety & security

What we offer

You will join a more than 120 dedicated colleagues at Kvinna till Kvinna, working together for women’s rights in over 20 conflict-affected countries. As part of this global team, you will be based in our Monrovia office, with regular online collaboration across offices and regions. Occasional travel within Liberia and internationally may also be part of the role, giving you the opportunity to connect directly with partners and peers.

Kvinna till Kvinna is a value-driven organisation with a strong commitment to equality, diversity and inclusion. We believe in creating a supportive and respectful workplace where everyone can thrive, contribute their perspectives, and feel part of a shared mission.

Terms & conditions

This position is offered on a local Liberian contract in line with the Decent Work Act of Liberia. Candidates must have the legal right to reside and work in Monrovia.

The position is full-time, one year with the possibility of extension depending on funding, and includes a probationary period. The start date is no later than 1 January 2026.

We offer a standard 37.5-hour working week with flexible, goal-oriented arrangements. Staff are entitled to a minimum of 25 working days of annual leave, plus all national public holidays, as well as paid sick leave, parental leave, and other leave entitlements. Employees also receive a wellness allowance and access to a weekly wellness hour.

Kvinna till Kvinna provides pension and insurance coverage, including health insurance for employees and dependents, accident and travel insurance, and contributions to the national social security and pension scheme (NASSCORP). Salaries are paid in USD and reviewed annually.

Application

We look forward to receiving your application in English, submitted exclusively through our online recruitment portal. As part of the process, you will be asked to respond to a set of questions in English, in addition to uploading your CV.

The deadline for applications is 1 November 2025.

Questions

If you have any questions regarding the position, please contact Country Director Aisha Lai Aisha.lai@kvinnatillkvinna.se

For information on the recruitment process, please contact our HR unit HR@kvinnatillkvinna.se